Mailbox Reduction And Archiving Guide Outlook For Mac

In order to set up an account you should enter all the necessary data into the following window. Please make sure that your name and surname is written with lower-case letters in the input field E-m ail address. Otherwise problems may occur with the client certificate. Make sure that user  stands before your ZIH-Login in the input field User name.

Please remove the check mark Configure automatically in order to enter the Server msx.tu-dresden.de The Exchange account will be configured by clicking the button Add Account. ADVANCED CONFIGURATION OF MICROSOFT OUTLOOK 2016 FOR MAC On the left side of the window Accounts all the configured accounts are visible in a clear form. The coloured dot indicates the synchronisation status of the account. Green means: Outlook account and Exchange server are synchronised.

Microsoft Outlook Email Archiving

Yellow means: Outlook account and Exchange server are not synchronised or the synchronisation is still running. A further account can be configured by clicking the + symbol at the lower end of the window. By clicking the – symbol you can remove an account. On the right side of the window you can adapt the account name for the display on Outlook in the input field Account description. Please note, that all changes take effect without further storing invitations. By clicking the button Advanced.

Further settings for the server connections, mailbox substitute and security are possible. Settings relating to the application of user certificates can be set under the tab Security. Therefore, you need to add your client certificate by means of the Keychain administration app. The display of contents from public folders happens beneath the folder Subscribed Public Folders.

This one can be found in the list of folders on the left area of the window of Outlook. A subscription regarding the folders to be displayed will be necessary in advance. The dialog in order to subscribe the desired Public Folders can be found via the tab Tools Public Folders.

The now displayed multi-piece window serves to navigate to the folders to be subscribed. Tag the desired folder and select Subscribe. If there are several subfolders to be subscribed, it is sufficient to subscribe the upper folder. Depending on the authorisations issued, only the corresponding folders will be displayed. Select Unsubscribe in order to finish the display of a folder.

Outlook 2016 creates a new road-map for enthusiast users on Windows and Mac platform. Experts are believed that Outlook 2016 Mac is a boon for Office lovers under Macintosh environment while Outlook 2016 Windows provides richer and higher experience with email and calendar. Both email clients are developed by Microsoft Inc.

But features depend on the platforms like Mac or Windows. To explore even a little bit difference between Windows and Mac version of Outlook 2016, this guide is dedicated to revealing the presence or absence of all features in a comparative format. Mac based Outlook 2016 is a big milestone which is delivered by ‘ Microsoft Developer Team’ to end users of Macintosh. It is based on the concept of mapping versatile GUI (graphical user interface) of Windows Outlook under Macintosh environment.

However, it covers most of functionalities of Windows Outlook 2016 but still key differences are remaining along most of lucrative features, as follows:. Role as a Local Email client: For storing emails at the local system, Outlook data file (.PST) is playing bigger role as a centralized database system. With this one facility, Outlook user can access their email items while disabled with internet. Both, Outlook 2016 Mac and Windows supports import process with PST file. Export of PST file is available with Windows Version only while absence of import process for OLM file. Under a single Outlook folder, you can initiate a conversation just like a thread on Mac as well as Windows operating system with Outlook 2016.

Easy for Managing Multiple Accounts with Contacts: Sometimes, we need to integrate multiple email accounts in as single Outlook ‘ Inbox’. With this kind of need, both email clients have the potential to link multiple amounts through single mailbox. You can do this one operation with both email applications. Apart from the support of handing multiple email accounts from a single mailbox, Outlook 2016 ( Mac/ Windows) comes with highly advanced algorithm for searching contacts which are stored in Outlook data base files/ Outlook Address book.

Table Creation: In Outlook 2016 Mac, you can’t create table but alternative is available through copying tables from Word into Outlook. However, table creation is completely supported by Windows version. Social/Identity Proof with Photo of Contacts: Users of both versions have the option to check email attachments in preview mode. Along with the preview, it shows photo of corresponding contacts in emails, contact list and calendar.

It is fully applied to Mac and Windows version. Calendar Feature: Outlook 2016 Mac is showing calendar with option to enable week numbers along day and week view, but not compatible with the mini calendars or month layout. While, Windows Outlook 2016 is supporting to display week numbers along navigation of calendar like day, week and month. To know additional features related to the calendar, must see: 6. Supports Exchange Environment: With support of numerous features, Outlook 2016 is fully compatible with Exchange platform. But some features are not available in Outlook Mac 2016.

Mailbox Reduction And Archiving Guide Outlook For Mac 2016

Check each feature with detailed information, given below:. OAB Access: OAB is known as Offline address book which is compatible to access with Windows and Mac environment. It provides option to create modifiers at server side to manage account in customize mode. Outlook 2016 Mac is unable to manage ‘ Exchange server distribution lists’ while Windows version is doing this task smoothly & efficiently. Personal distribution list is not synchronized by Windows or Mac edition.

Outlook 2016 Mac is fully capable to synchronize categories with Outlook for Windows as well as master category list while it is not available with Windows Outlook 2016. Apart from above characteristics, focus on following differences: 7. Additional Features: Some common specialties are found in both email applications, listed below:. These email applications have feature to synchronize with emails, tasks, notes, contacts and calendars with exchange server. Web based popular email client Gmail is fully supported by these local email client.

You can synchronize folders of Gmail account with Outlook 2016 Mac or Windows. It supports ‘ Lync presence information’ as well as creation of online Lynch meeting. These email clients are compatible with online archive.

Note: Both email application supports ‘ Information Rights Management policies’ but Outlook 2016 Mac is comparatively advanced than the Windows version. It supports Active directory as well as Microsoft Azure based information managements. Final Verdict: As per requirement, Outlook 2016 is fully versatile for Mac and Windows System.

It covers each aspect of business framework from small entity to large corporate groups.